ProDeskCPA — Provectus Corp Advisors

Allocated Clients

23

Assigned to you

Active Tasks

37

5 overdue

Deadlines This Week

4

2 due today

Unread Emails

5

In client folders

Today's TasksMy Space →

Reply: Harbor View — PBC escalation email

Email Task · Overdue · Sarah K.

Overdue

1040 Prep — Apex Construction (Sch C, 4797)

Tax · Due today · Mike R.

Tax

Month-end close — Bloom Retail Inc.

Accounting · Mar 28 · Jake T.

Acctg

10:30 AM — Client Call: David Chang MD

Meeting · Video call

Meeting

PBC follow-up — Harbor View (PBC-04, 05, 08)

Audit · 36d overdue · Sarah K.

Audit

Client Emails — Action NeededEmail →

Auto-rule: client emails route to client folders — inbox stays clean.

Harbor View Hotel — Client Folder Urgent

Re: Missing PBC Items — please send ASAP

Green Valley Farms — Client Folder

Tax organizer completed + docs uploaded

Good morning, James 👋

Tasks Today

8

2 overdue

Meetings

2

10:30 AM, 2 PM

Completed Today

5

✓

⚠ Overdue

Reply: Harbor View — PBC escalation email

Email Task · Due Mar 22 · Sarah K.

Email

Resolve bank feed — AMZN $1,284 Apex Construction

Accounting · Due Mar 21 · Sarah K.

Acctg

Today

1040 Prep — Apex Construction (Sch C, Form 4797)

Tax · Due today · Mike R.

Tax

Audit review — Harbor View workpapers (B, C)

Audit · Due today · Sarah K.

Audit

Send W-9 requests — BuildRight Subs, John Martinez

Accounting · Due today · Jake T.

Acctg

Send 8879 e-sign — Apex Construction

Done 9:42 AM

Done

Chase bank rec — Apex Construction

Done 8:30 AM

Done

This Week

Month-end close — Bloom Retail Inc. (Mar 2026)

Accounting · Mar 28 · Jake T.

Acctg

Review PBC-04 & PBC-05 escalation response

Audit · Mar 25 · Sarah K.

Audit

Today's Meetings

10:30 AM · 30 min

Client Call — David Chang MD

Tax planning · New client onboarding

2:00 PM · 1 hour

Audit Review — Harbor View Hotel

With Sarah K. · RC-01 through RC-04

Quick Add

Task Sources

📧 Email tasks (auto-created)3

📄 Tax module tasks4

📊 Accounting tasks5

✓ Completed today5

Accounting

Overview

Onboarding3

Monthly Close14

Accounting Overview — March 2026

Total Clients

42

Closed

28

67% complete

In Progress

11

2 overdue

Bank Feed Flags

24

Needs review

AC

Apex Construction LLC

QBO · Mike R. · Due Mar 31

In Progress

✓ Data Sync ~ Bank Rec (2/3) ⚠ 7 Feed Flags ○ JEs & Close

BR

Bloom Retail Inc.

QBO · Jake T. · Due Mar 31

Review

✓ Data Sync ✓ Bank Rec ~ 2 Feed Flags ⚬ JEs In Review

GV

Green Valley Farms

QBO · Lisa N. · Mar 28 ✓

Closed

✓ All Steps Done ✓ Published to Portal

ST

Summit Tech Solutions

Xero · Sarah K. · Mar 25 ✓

Closed

✓ All Steps Done ✓ Published to Portal

24

Total
Clients

13

In
Progress

5

Closed
This Month

5

Overdue /
At Risk

20%

Month
Complete

NOT STARTED 6/24

David Chang MD

03 '26 Apr 15

JMYSRC

0%

Raj Patel LLC

03 '26 Apr 1

LNYSMB

0%

Barrett Partners

03 '26 Mar 30

JTYSRC

0%

Sunrise Wellness

03 '26 Apr 5

MRKSNC

0%

Metro Glass Inc.

03 '26 Apr 10

JTYSRC

0%

TechBridge LLC

03 '26 Apr 12

LNYSMB

0%

ESCALATED 0/24

No clients

DATA SYNC 3/24

Summit Roofing

03 '26 Apr 2

LNYSRC

4%

Riverside Corp

03 '26 Mar 31

MRDKNC

5%

East End Diner

03 '26 Apr 4

JTYSMB

0%

BANK FEED 1/24

Apex Construction LLC

03 '26 Mar 31

MRYSRC

6%

IN PROGRESS 0/24

No clients

BANK REC 2/24

Westside Auto

03 '26 ⚠ Overdue

MRYSRC

25%

Northgate Bakery

03 '26 Apr 3

LNYSRC

23%

1ST REVIEW 6/24

Bloom Retail Inc.

03 '26 Mar 31

JTYSRC

61%

Harbor View Hotel

03 '26 Mar 31

JTYSNC

84%

Harbor View Hotel (2)

03 '26 Mar 31

JTYSNC

84%

Lakeview Properties

03 '26 Apr 6

JTYSRC

47%

Silver Creek Ranch

03 '26 Apr 8

MRKSNC

66%

Northside Dental

03 '26 Apr 7

KSYSRC

88%

PARTNER REVIEW 1/24

Meridian Holdings

03 '26 Apr 5

SCYSRC

76%

READY TO SEND 0/24

No clients

DONE ✓ 5/24

Pinto's Consulting Group

03 '26 Mar 12

KSYSRC

100%

Green Valley Farms

03 '26 Mar 28

LNYSMB

100%

Blue Harbor Marina

03 '26 Mar 18

JTYSMB

100%

Pacific Freight Co.

03 '26 Mar 20

MRDKRC

100%

High Desert Ranch

03 '26 Mar 22

LNYSNC

100%

Client (24/24) 03 '26

Client (24/24) ↑	Client Status	Comms	CP	CR	CM	Close ↕	Due Date ↕	Status	Completed	Pre-Close	Acct Rec
Apex Construction LLC S-Corp	● Connected	1	MR	YS	RC	03 '26	Mar 31	Bank Feed		2/15	0/17
Bloom Retail Inc. LLC	● Connected	2	JT	YS	RC	03 '26	Mar 31	1st Review		6/9	5/9
Harbor View Hotel LLC	● Connected	2	JT	YS	NC	03 '26	Mar 31	2nd Review		8/9	4/5
Westside Auto C-Corp	● Connected	3	MR	YS	RC	03 '26	⚠ Overdue	Escalated		5/15	3/17
Pinto's Consulting Group Sole Prop	● Connected	4	KS	YS	RC	03 '26	Mar 12	Done	✓ Mar 17	6/6	6/6
Green Valley Farms LLC	● Connected	3	LN	YS	MB	03 '26	Mar 28	Done	✓ Mar 17	5/5	5/5
David Chang MD Individual	● Connected	4	JM	YS	RC	03 '26	Apr 15	Not Started		0/12	0/14
Raj Patel LLC LLC	● Connected	3	LN	YS	MB	03 '26	Apr 1	Not Started		0/8	0/9
Barrett Partners Partnership	● Connected	1	JT	YS	RC	03 '26	Mar 30	Not Started		0/6	0/7
Sunrise Wellness S-Corp	● Connected	1	MR	KS	NC	03 '26	Apr 5	Not Started		0/10	0/11
Summit Roofing LLC	● Connected	4	LN	YS	RC	03 '26	Apr 2	Data Sync		1/12	0/14
Riverside Corp C-Corp	● Connected	4	MR	DK	NC	03 '26	Mar 31	Data Sync		1/9	0/10
East End Diner LLC	● Connected	4	JT	YS	MB	03 '26	Apr 4	Data Sync		0/7	0/8
Northgate Bakery LLC	● Connected	1	LN	YS	RC	03 '26	Apr 3	Bank Rec		4/12	2/14
Harbor View Hotel (2) LLC	● Connected	1	JT	YS	NC	03 '26	Mar 31	Points Shared		8/9	4/5
Lakeview Properties LLC	● Connected	4	JT	YS	RC	03 '26	Apr 6	1st Review		5/8	3/9
Blue Harbor Marina LLC	● Connected	3	JT	YS	MB	03 '26	Mar 18	Done	✓ Mar 17	6/6	6/6
Pacific Freight Co. C-Corp	● Connected	4	MR	DK	RC	03 '26	Mar 20	Done	✓ Mar 17	9/9	7/7
High Desert Ranch LLC	● Connected	2	LN	YS	NC	03 '26	Mar 22	Done	✓ Mar 17	5/5	5/5
Meridian Holdings LLC	● Connected	2	SC	YS	RC	03 '26	Apr 5	Partner Review		7/9	6/8
Metro Glass Inc. C-Corp	● Connected	1	JT	YS	RC	03 '26	Apr 10	Not Started		0/11	0/12
TechBridge LLC LLC	● Connected	4	LN	YS	MB	03 '26	Apr 12	Not Started		0/9	0/10
Silver Creek Ranch LLC	● Connected	3	MR	KS	NC	03 '26	Apr 8	2nd Review		6/8	4/7
Northside Dental S-Corp	● Connected	1	KS	YS	RC	03 '26	Apr 7	Ready to Send		8/9	7/8

Month-End Close — Apex Construction LLC

Apex Construction LLC · March 2026

38%

🏭

Bank Feed

📌

Custom Tasks

📄

Pre-Close 3

⚖

Account Recon 7

🤖

AI Checklist 2

📊

AI Review

✓

Final Review

+

Additional

📊

Reports

Pre-Close — Document Collection

Sources auto-set from onboarding IRL responses.

🔐 Login = Read-only bank access (View in Vault) ⇧ Client Upload = Recurring task + auto email reminder 📅 Schedule = Fixed attachment every month

Chase Bank 7022 — bank feed

🔐 Login

🔐 Read-only access active · Auto-synced · 🔒 View in Vault

Active ✓

Payroll summary (ADP)

🔐 Login

🔐 ADP read-only active · Auto-synced Mar 20 · 🔒 View in Vault

Active ✓

Loan Amortization Schedule

📅 Schedule

📅 Auto-attached each month · 📥 Download

On file ✓

Meal & entertainment receipts

⇧ Client Upload

✉ Auto-email sent 1st of month · Reminder every 3 days · 0 files received

Vendor invoices >$500 not yet in QBO

⇧ Client Upload

✉ Auto-email sent 1st of month · Reminder every 3 days · Due Mar 28

W-9 forms — BuildRight Subs, John Martinez, Unknown Vendor #44

✉ Sent W-9 requests · 0/3 returned · Due Mar 30

🤖

AI Accounting Review — Apex Construction LLC

Fetches live QBO data • Transaction-level analysis • Payee & entity review • Flags anomalies for approval before books lock

Phase 1

✓ Data Fetch

Phase 2

✓ Doc Scan

Phase 3

✓ AI Review

Phase 4

Your Approval

Fetched from QBO — March 2026✓ Complete

✓ P&L

Mar 2026

✓ Bal Sheet

Mar 31

✓ 412 TXNs

Full GL

✓ Vendors

84 active

✓ Customers

31 active

✓ Bank Feed

2 accounts

📊 Transaction Level Review

Transactions Without Payee3 items

Mar 12 — $842.00 — Expenses:Repairs

Chase ×7022 • No payee entered • Ref: CHK#4421

Mar 19 — $315.00 — Expenses:Supplies

Chase ×7022 • No payee entered • Ref: CHK#4438

Mar 24 — $1,200.00 — Uncategorized

AMEX ×4521 • No payee entered • Ref: TXN-8842

Expense Inconsistencies2 flags

⚠ Meals & Entertainment spike +184% Inconsistency

Mar: $4,820 vs Feb avg $1,698. 12 transactions. Verify if business meals or personal.

⚠ Equipment purchases — new vendor Inconsistency

$8,400 to “Allied Industrial Supply” — first time in 24 months. Confirm legitimacy and Sec 179 eligibility.

Uncategorized Transactions

5 items

🤖 AI reviewed all 412 transactions. 5 could not be categorized with confidence. Review below or send to client. AI will auto-update COA when client responds.

Mar 08 — $1,284.00 — AMZN*MK89273K

Uncategorized

AMEX ×4521 • AI confidence: 48% • Possible: Office Supplies, Sec 179 Equipment, Owner Draw

Mar 15 — $622.50 — PAYPAL *TOOLS4PRO

Uncategorized

Chase ×7022 • AI confidence: 32% • New payee, first occurrence

Mar 21 — $3,500.00 — Wire Transfer OUT

Uncategorized

Chase ×7022 • AI confidence: 12% • High value, no memo, unusual pattern

Mar 26 — $189.99 — ADOBE *CREATIVE

Uncategorized

AMEX ×4521 • AI confidence: 71% • Likely software subscription but no prior history

Mar 29 — $452.00 — CHEWY.COM

Uncategorized

Chase ×7022 • AI confidence: 8% • Likely personal purchase on business card

👥 Payee & Entity Review

Newly Added Vendors4 new this month

Allied Industrial Supply

Added Mar 08 • 1 transaction • $8,400

PAYPAL *TOOLS4PRO

Added Mar 15 • 1 transaction • $622.50 • No W-9

Adobe Inc.

Added Mar 26 • 1 transaction • $189.99 • Known vendor

✓ AI Verified

Chewy.com

Added Mar 29 • 1 transaction • $452.00 • Likely personal

Duplicate Vendors2 possible

⚠ High confidence duplicate (94%) Merge Suggested

Home Depot

12 transactions • $14,820 YTD

=

Home Depot Store #422

3 transactions • $2,140 YTD

⚠ Possible duplicate (61%) — Flagged for review Needs Review

J. Martinez Consulting

2 transactions • $6,200 YTD

?

Martinez Sub-Contractors

1 transaction • $3,800 YTD

AI is not confident these are the same entity. Manual review required. Both have pending W-9s.

Duplicate CustomersNone found

✓ AI scanned all 31 active customers. No duplicates detected. Names, emails and addresses are unique.

Existing Findings3 items

⚠ Amazon $1,284 — UncategorizedF1

AMZN*MK89273K is 42% above client average. Possible: Office Supplies, Sec 179, or Owner Draw.

📈 Revenue +27% — VerifyF2

March revenue $142,700 vs Feb $112,600. Two new contracts totaling $42,700 identified.

📄 3 W-9s Missing — Blocks 1099F3

BuildRight ($48,200), J. Martinez ($22,400), Unknown #44 ($3,420) paid over $600.

Phase 4 — Final Approval

F1 — Amazon $1,284 · Pending

F2 — Revenue spike · Pending

F3 — W-9 requests · Pending

Review Summary

Checks passed5/8

Findings (existing)3

Uncategorized txns5

No-payee txns3

Duplicate vendors2 (1 needs review)

Duplicate customersNone

Auto-tasks done12

Account	Jan	Feb	YTD
INCOME
4000 Services	$15,000	$27,200	$42,200
Total Income	$15,000	$27,200	$42,200
EXPENSES
Bank & subscriptions	$266	$254	$520
Professional & Legal Fees	$400	$4,958	$5,358
Salaries & wages	$6,313	$6,313	$12,626
Payroll taxes	$2,644	$530	$3,174
Other expenses	$878	$1,302	$2,180
Total Expenses	$10,501	$13,357	$23,858
Net Income	$4,499	$13,843	$18,342

Account	Feb '26	Feb '25	Chg
BUS CHK (7976)	$8,594	$19,338	−$10,744
MONEY MARKET	$10,043	—	+$10,043
CORE CHK (0199)	$27,845	—	+$27,845
Total Assets	$46,482	$19,338	+$27,144

Account	Feb '26	Feb '25	Chg
Credit Card	$2,025	$690	+$1,335
Payroll liabilities	$1,811	—	+$1,811
Total Liabilities	$3,836	$690	+$3,145
Retained Earnings	$170,321	$81,036	+$89,285
Owner Draw	($146,008)	($87,189)	−$58,820
Net Income YTD	$18,338	$24,801	−$6,463
Total L + Equity	$46,487	$19,338	+$27,149

Ratio	Feb '26	Industry	Status	Comment
Net Profit Margin	50.9%	18-25%	▲ Excellent	2× industry avg
Legal/Prof Fees %	18.2%	3-8%	▼ High	⚠ 6× normal — confirm
Payroll % Revenue	25.4%	30-45%	▲ Good	Normalized with Feb spike
Current Ratio	12.1×	>1.5×	▲ Excellent	Very strong liquidity
YoY Revenue Growth	+5%	8-12%	▬ Watch	Trailing — monitor Q2

Bank Feed — Apex Construction LLC

7 Flagged

Transactions auto-categorized where possible. Flagged items need your review before bank rec can close.

AMZN*MK89273K

Mar 18

-$1,284

SHELL OIL #4421

Mar 15

-$187

ABC SUPPLIES CO

Mar 12

-$342

CLIENT PAYMENT

Mar 10

+$12,500

🤖

AI Accounting Review

Scans QBO data, documents, and bank feed. Flags anomalies for your review before books lock.

Phase 1

✓ Data Fetch

Phase 2

✓ Doc Scan

Phase 3

✓ AI Review

Phase 4

Your Approval

Fetched from QBO — Apex ConstructionComplete

✓ P&L Report

March 2026

✓ Bank Recs

2 accounts

✓ 412 TXNs

Full GL

AI Findings — Needs Review3 items

⚠ Amazon $1,284 — UncategorizedF1

Transaction Mar 18 to AMZN*MK89273K is 42% above client average. Possible: Office Supplies, Equipment (Sec 179), or Owner Draw.

📈 Revenue +27% — VerifyF2

March revenue $142,700 vs Feb $112,600. Two new contracts totaling $42,700 identified. Confirm legitimate.

📄 3 W-9s Missing — Blocks 1099F3

BuildRight Subs LLC ($48,200), John Martinez ($22,400), Unknown #44 ($3,420) paid over $600 but W-9s missing.

Phase 4 — Final Approval

F1 — Amazon $1,284 · Pending

F2 — Revenue spike · Pending

F3 — W-9 requests · Pending

Review Summary

Checks Passed5/8

Findings3

Auto-tasks done12

📊 Accounting Onboarding Pipeline

3 active • 1 pending activation

In Progress

3

Avg day 8 of 21

Go Live This Week

1

Raj Patel LLC

Avg Days to Activate

14

Target: ≤ 21 days

Auto-Triggered

3

From signed EL

🔗 Clients appear here automatically when their Accounting EL is signed in the main Onboarding module. Discovery and EL phases are handled there — this flow starts from Portal Setup onward.

🌐 Portal Setup1

Westside Dental PC

1120 • Xero • 2 partners

⏳ Portal invite sent — pending login

Day 6

MR

🔗 SW Access1

Westside Dental PC

1120 • Xero • Awaiting admin invite

⏳ Invite sent — pending confirmation

Day 7

MR

📋 Req. List1

Raj Patel LLC

1065 • QBO • 9 items sent

❓ 4 of 9 items responded

Day 9

LN

🤖 AI Review0

No clients at this stage

👔 Manual Review0

No clients at this stage

⚡ Go Live1

Bloom Retail Inc.

1120-S • QBO • Ready

✓ All steps complete — activate!

Day 18

JT

Active Accounting Onboardings

Client	Type	Software	Stage	Day	Staff	Next Action
Raj Patel LLC	1065 • Acctg	QBO ✓	Integration	9	Lisa N.	Complete payroll setup
Westside Dental PC	1120 • Acctg	Xero ✓	Portal	6	Mike R.	Client to complete portal login
Bloom Retail Inc.	1120-S • Acctg	QBO ✓	Go Live ⚡	18	Jake T.	Ready to activate!

RP

Raj Patel LLC

Partnership • 1065 • Accounting + Tax • QBO • EL Signed Mar 16, 2026 • Day 9 of 21

✓

Portal

✓

SW Access

✓

IRL

4

AI Review

5

Manual Review

6

Go Live

🤖

AI Onboarding Review — Raj Patel LLC

Scans IRL responses, software access, bank feeds, opening balances and initial GL. Flags anything that needs attention before manual sign-off.

Phase 1

Data Fetch

Phase 2

IRL Scan

Phase 3

AI Review

Phase 4

Your Approval

Fetched from QBO — Raj Patel LLCNot run

○ IRL Items

9 items

○ SW Access

QBO connection

○ Bank Feeds

2 accounts

AI FindingsNot run

Click “Run Now” to start the AI review scan.

Phase 4 — Final Approval

F1 — Chase Visa feed · Pending

F2 — IRL waiting items · Pending

F3 — Opening balances · Clear ✓

Review Summary

Checks run0

Findings—

IRL responded—

Step 4 of 6 — AI Review

✓ Activated Accounting Clients

These clients completed onboarding and are live in the Accounting Close Pipeline.

Client	Type	Software	Activated	Assigned	Monthly Fee
Apex Construction LLC	1120-S	QBO	Jan 5, 2026	Mike R.	$1,100/mo
Green Valley Farms	1065	QBO	Feb 12, 2026	Lisa N.	$850/mo

Tax

Tax Pipeline24

24

Total
Returns

6

Filed
✓

3

Extensions
Filed

2

Overdue
⚠

5

E-Sign
Pending

👤 Individual 1040 12

🏢 Business (1065/1120/1120-S) 12

ORGANIZER SENT 3

David Chang MD

1040

2025 Season Due Apr 15

JM

0%

Patricia Wells

1040

📧 Reminded ×3

2025 Season Due Apr 15

LN

0%

Patricia Hammond

1040

📧 Reminded ×1

2025 Season Due Apr 15

KS

0%

IN PROGRESS 2

Lisa & Tom Barrett

1040

📊 Partial

2025 Season Due Apr 15

JM

22%

John & Mary Stevens

1040

📊 Partial

2025 Season Due Apr 15

MR

45%

DOCS RECEIVED 2

Green Valley Farms

1040

📄 Docs Ready

2025 Season Due Apr 15

LN

100%

Raj Patel LLC

1040

📄 Docs Ready

2025 Season Due Apr 15

MR

100%

IN PREP 0

No returns

E-SIGN 1

Apex Construction LLC

1040

✍ E-Sign Pending

2025 Season Due Apr 15

MR

100%

EXTENSION FILED 2

Michael Torres

1040

⏱ Extension$ Balance Due

2025 Season Due Apr 15

KS

0%

Sandra & Jay Park

1040

⏱ Extension

2025 Season Due Apr 15

JM

0%

FILED 2

Blue Sky LLC

1040

✓ Filed

2025 Season Due Apr 15

LN

100%

Pacific Trust LLC

1040

✓ Filed

2025 Season Due Apr 15

JM

100%

Client	Form	Stage	Who	Due	Organizer	E-File
David Chang MD	1040	Organizer Sent	JM	Apr 15	0%	—
Patricia Wells 📧 Reminded ×3	1040	Organizer Sent	LN	Apr 15	0%	—
Lisa & Tom Barrett 📊 Partial	1040	In Progress	JM	Apr 15	22%	—
John & Mary Stevens 📊 Partial	1040	In Progress	MR	Apr 15	45%	—
Patricia Hammond 📧 Reminded ×1	1040	Organizer Sent	KS	Apr 15	0%	—
Green Valley Farms 📄 Docs Ready	1040	Docs Received	LN	Apr 15	100%	—
Raj Patel LLC 📄 Docs Ready	1040	Docs Received	MR	Apr 15	100%	—
Apex Construction LLC ✍ E-Sign Pending	1040	E-Sign	MR	Apr 15	100%	—
Michael Torres ⏱ Extension$ Balance Due	1040	Extension Filed	KS	Apr 15	0%	⏱ Extended
Sandra & Jay Park ⏱ Extension	1040	Extension Filed	JM	Apr 15	0%	⏱ Extended
Blue Sky LLC ✓ Filed	1040	Filed	LN	Apr 15	100%	✓ Accepted
Pacific Trust LLC ✓ Filed	1040	Filed	JM	Apr 15	100%	✓ Accepted

⚠ Internal: books from Accounting

IN PREP 3

Apex Construction LLC

1120-S

⚠ Overdue

2025 Season Due Mar 15

MR

60%

Canyon Rock Quarry

1065

⚠ Overdue

2025 Season Due Mar 15

JT

40%

Valley Freight Co.

1065

2025 Season Due Mar 15

LN

20%

DOCS RECEIVED 1

Metro Auto Repair

1120-S

📄 Docs Ready

2025 Season Due Mar 15

MR

100%

E-SIGN 1

Bloom Retail Inc.

1120-S

✍ E-Sign Pending

2025 Season Due Mar 15

JT

100%

PARTNER REVIEW 2

Harbor View Hotel

1065

👁 In Review

2025 Season Due Mar 15

JT

95%

Westside Dental PC

1120-S

👁 In Review

2025 Season Due Mar 15

KS

90%

EXTENSION FILED 1

Northgate Pharma

1120

⏱ Extension$ Balance Due

2025 Season Due Apr 15

KS

0%

FILED 4

Summit Tech Solutions

1120

✓ Filed

2025 Season Due Mar 15

KS

100%

Green Valley Farms

1065

✓ Filed

2025 Season Due Mar 15

LN

100%

Riverside Corp

1120

✓ Filed

2025 Season Due Feb 28

MR

100%

Pinto's Consulting

1040

✓ Filed

2025 Season Due Apr 15

LN

100%

Client	Form	Stage	Who	Due	Progress	E-File
Apex Construction LLC ⚠ Overdue	1120-S	In Prep	MR	Mar 15	60%	—
Harbor View Hotel 👁 In Review	1065	Partner Review	JT	Mar 15	95%	—
Bloom Retail Inc. ✍ E-Sign Pending	1120-S	E-Sign	JT	Mar 15	100%	—
Summit Tech Solutions ✓ Filed	1120	Filed	KS	Mar 15	100%	✓ Accepted
Green Valley Farms ✓ Filed	1065	Filed	LN	Mar 15	100%	✓ Accepted
Riverside Corp ✓ Filed	1120	Filed	MR	Feb 28	100%	✓ Accepted
Pinto's Consulting ✓ Filed	1040	Filed	LN	Apr 15	100%	✓ Accepted
Northgate Pharma ⏱ Extension$ Balance Due	1120	Extension Filed	KS	Apr 15	0%	⏱ Extended
Canyon Rock Quarry ⚠ Overdue	1065	In Prep	JT	Mar 15	40%	—
Metro Auto Repair 📄 Docs Ready	1120-S	Docs Received	MR	Mar 15	100%	—
Westside Dental PC 👁 In Review	1120-S	Partner Review	KS	Mar 15	90%	—
Valley Freight Co.	1065	In Prep	LN	Mar 15	20%	—

Tax Return — Client1040

2025 Tax Year · In Progress

0%

👥

Organizer

📥

Import File

✍

E-Sign 8879

📡

E-File Status

📑

Return Binder

⏳

Extension

Tax OrganizerIndividual 1040 · 2025 Tax Year

Completed

0/55

items

Progress

0%

Status

Not Started

Last reminder: — Next reminder: auto

Section Progress

Return Binder 2025 Tax Year

9 complete2 missing1 review

Pages: 147

▼📋 Return Documents4 • 154pp

📄

Tax Return — 1040 (2025)

Mar 20 • 147 pp • Draft

Draft

✍

Form 8879 — E-Signature Auth.

Sent Mar 20 • Awaiting KBA

Pending

⏳

Extension — Form 4868

Filed Mar 25 • Conf #EXT-2026-48291

Filed

📝

Engagement Letter — Signed

Signed Feb 12 • 2 pp

✓

▼📈 Income Documents5 docs

📄

W-2 — Apex Consulting LLC

Mar 5 • Wages: $118,400

✓

📄

W-2 — Part-Time Employer

Mar 8 • Wages: $24,300

✓

📄

1099-DIV — Fidelity Brokerage

Mar 8 • Dividends: $3,240

✓

⚠

1099-INT — First National Bank

Missing • Requested Mar 15 • 3x reminded

Missing

📄

1099-B — Stock Sales (Schwab)

Mar 10 • 3 pp • 12 flagged

Review

▼🎭 Deductions & Credits3 docs

📄

Mortgage Interest — Form 1098

Mar 6 • Interest: $14,200

✓

📄

Charitable Donations — Summary

Mar 12 • Total: $4,800

✓

⚠

State & Local Tax Summary

Missing • Required for Schedule A

Missing

▼📝 Workpapers & Notes2 docs

📝

Preparer Notes

Last edited Mar 22 • Mike R.

✓

📊

Tax Calculation Worksheet

Auto-generated • 4 pp

✓

Document	Status	pp
Tax Return — 1040 (2025) Return	Draft	147
W-2 — Apex Consulting Income	✓	1
1099-DIV — Fidelity Income	✓	1
1099-INT — First National Missing	Missing	—
1099-B — Schwab 12 flagged	Review	3
Preparer Notes Workpaper	✓	1

📁

Select a document to preview

Click any item in the tree

Audit

Engagement Pipeline6

6

Total
Engagements

1

Issued
✓

2

Fieldwork
Active

1

Partner
Review

ACCEPTED 1

Lisa & Tom Barrett

Review

Accepted

FY 2025 Due May 30

LN

5%

PLANNING 1

Green Valley Farms

Review

Planning

FY 2025 Due May 1

JT

20%

PBC & SETUP 0

No engagements

FIELDWORK 1

Harbor View Hotel

Audit

Fieldwork

FY 2025 Due May 15

MRJT

65%

REVIEW 1

Riverside Corp

Audit

Review

FY 2025 Due Apr 30

MRKS

88%

REPORTING 1

Summit Tech Solutions

Compilation

Reporting

FY 2025 Due Apr 15

KS

95%

ISSUED ✓ 1

Savings Lending Circle

Audit

Issued ✓

FY 2024 Due Mar 31

LNJT

100%

Client	Type	Stage	Team	Due	Progress
Harbor View Hotel Dec 31, 2025	Audit	Fieldwork	MRJT	May 15	65%
Green Valley Farms Dec 31, 2025	Review	Planning	JT	May 1	20%
Lisa & Tom Barrett Dec 31, 2025	Review	Accepted	LN	May 30	5%
Riverside Corp Dec 31, 2025	Audit	Review	MRKS	Apr 30	88%
Summit Tech Solutions Dec 31, 2025	Compilation	Reporting	KS	Apr 15	95%
Savings Lending Circle Dec 31, 2024	Audit	Issued ✓	LNJT	Mar 31	100%

Audit Engagement — ClientAudit

FY 2025 · Fieldwork

65%

📋

Planning

📥

Requirements

📄

Workpapers

📥

PBC

⚠

Findings

📄

Report

📊

Trial Bal.

📄

Fin. Stmt

✨

AI Review

📁

Documents

💬

Notes

Planning — Harbor View Hotel · FY2025

Audit Program

6/10 steps done

PBC Items

10/18 received

Workpapers

8/12 sections

Audit Program

Materiality

Risk Assessment

Independence

AU-C 300 — Planning an Audit of Financial Statements. Complete all steps before fieldwork.

✓

Engagement acceptance & continuance

Independence confirmed · AICPA ET 1.200 · All staff cleared

Done

✓

Engagement letter signed by client

Signed Mar 18 via portal · KBA verified

Done

✓

Materiality calculation established

OM $55,113 · PM $41,335 · Clearly trivial $2,756

Done

✓

Risk assessment completed (AU-C 315)

Revenue & management override: High · 5 areas assessed

Done

!

All PBC items received & documented

10/18 received · 8 outstanding — PBC-04, 05, 08 critically overdue

Blocked

!

Audit program documented by section

8/12 sections complete · B, C, E, F still in progress

In Prog.

○

Fieldwork complete — all sections signed off

Requires all PBC items & workpapers to complete

Pending

○

Draft auditor report issued (AU-C 700)

Unmodified / qualified opinion to be determined

Pending

○

Management representation letter received

AU-C 580 · Related parties language required

Pending

○

Partner sign-off & report issued

James Miller, CPA · Final review required

Pending

Materiality (AU-C 320)

Benchmark

Percentage

Overall Materiality

$55,113

Performance (75%)

$41,335

Clearly Trivial (5%)

$2,756

Documentation

Materiality based on total revenue of $11,022,500 for the year ended December 31, 2025. Percentage of 0.5% selected based on profit orientation, consistent with prior year. Revised materiality will be set if differences are found during fieldwork per AU-C 320.12.

Risk Assessment Summary (AU-C 315)

Financial Area	Inherent Risk	Control Risk	Detection Risk	Audit Response
Revenue Recognition	High	High	Low	Extended testing · JE analysis
Management Override	High	High	Low	Unpredictable procedures
Accounts Receivable	Medium	Medium	Medium	Confirmations (AU-C 505)
Fixed Assets	Low	Medium	High	Physical inspection sample
Cash & Bank	Low	Low	High	Confirmation · Bank cut-off
Payroll & Benefits	Low	Medium	High	Analytical procedures

Independence & Ethics (AICPA ET 1.200)

Staff	Role	Independence Check	Financial Interest	Status
James Miller, CPA	Engagement Partner	✓ No relationships	✓ None identified	Independent ✓
Sarah Kowalski, CPA	Senior Auditor	✓ No relationships	✓ None identified	Independent ✓
Jake Torres	Staff Auditor	✓ No relationships	✓ None identified	Independent ✓

#	Request	WP Ref	Requested	Due	Status	Received
PBC-01	Bank statements — all accounts Dec 2025	A-2	Feb 15	Feb 15	Received ✓	Feb 12
PBC-02	AR aging schedule as of Dec 31	B-1	Feb 15	Feb 15	Received ✓	Feb 14
PBC-03	General ledger detail — full year	TB	Feb 20	Feb 25	Received ✓	Feb 22
PBC-04	Fixed asset register & depreciation schedules	D-1	Feb 15	Feb 15	Overdue 36d	—
PBC-05	Revenue contracts >$50,000 (summary schedule)	C-1	Feb 20	Feb 20	Overdue 31d	—
PBC-06	Accounts payable aging as of Dec 31	E-1	Feb 25	Mar 1	Received ✓	Feb 28
PBC-07	Management representation letter (draft)	Rep	Mar 15	Apr 15	Outstanding	—
PBC-08	Board meeting minutes — all 2025	Corp	Mar 1	Mar 1	Overdue 22d	—

Account	#	Unadj. Dr	Unadj. Cr	AJE Dr	AJE Cr	Audited Dr	Audited Cr	WP
Cash	1000	412,840				412,840		A-1
Accounts Receivable	1100	284,200			12,400	271,800		B-1
Fixed Assets (net)	1500	1,842,000				1,842,000		D-1
Deferred Revenue	2300		0		124,800		124,800	C-1
Room Revenue	4000		8,842,100	124,800			8,717,300	C-1
Net Income							1,115,200

Ref	Note	WP	By	Date	Status
RC-01	Revenue sample must include all manual JEs over $25,000 — 3 entries missed in current selection.	C-1	James M.	Mar 20	Open
RC-02	AR confirmations — 4 non-responses need alternative procedures documented per AU-C 505.A22.	B-2	James M.	Mar 20	In Progress
RC-03	Depreciation tie-out has $240 rounding difference — confirm calculation method used in PY.	D-2	James M.	Mar 21	In Progress
RC-04	Management rep letter needs related party transaction language per AU-C 580.10(b)(2).	Rep	James M.	Mar 22	Open
RC-05	Cash lead sheet ties to trial balance — bank confirmations received and agreed. Approved.	A-1	James M.	Mar 20	Cleared ✓

Billing & Invoices

Outstanding

$48,200

6 unpaid

Collected MTD

$84,200

+18% vs Feb

Overdue >30d

$4,800

INV-0412 locked

Auto-billing MRR

$14,400

12 auto-billed

🔒

1 Client Locked — Apex Construction LLC

3 consecutive unpaid invoices. Financial statements & portal access locked until payment. INV-0410, INV-0411, INV-0412 are outstanding ($14,400 total).

All Invoices

Invoice #	Client	Type	Description	Amount	Due	Status
INV-0412	Apex Construction LLC 🔒 LOCKED	Acctg	Monthly Bookkeeping — Mar 2026 (#3 of 3 unpaid)	$1,100	Mar 1	Overdue
INV-0415	Harbor View Hotel	Audit	Audit Advance Invoice — 50% of $18,500	$9,250	Apr 1	Sent
INV-0416	Bloom Retail Inc.	Acctg	Monthly Bookkeeping — Mar 2026 — Auto-billed	$1,200	Mar 1	Paid ✓
INV-0414	Summit Tech Solutions	Tax	Tax Prep 1120-S FY2025 — 🔒 Return locked pending payment	$6,400	Mar 28	Sent
INV-0413	Riverside Corp	Audit	Financial Review EL — Full payment	$3,200	Mar 24	Paid ✓
INV-0411	Green Valley Farms	Acctg	Monthly Bookkeeping — Feb 2026 — Auto-billed	$900	Feb 1	Paid ✓

Client	Monthly Fee	Start Date	Next Bill	Unpaid Count	Auto-bill	Status
Apex Construction LLC	$1,100/mo	Jan 1, 2026	Apr 1	3 🔒 LOCKED	Active	Portal Locked
Bloom Retail Inc.	$1,200/mo	Feb 1, 2026	Apr 1	0	Active	Current
Green Valley Farms	$900/mo	Feb 15, 2026	Apr 1	0	Active	Current
Harbor View Hotel	$2,200/mo	Mar 1, 2026	Apr 1	1	Active	1 Unpaid

Client	Return	Tax Year	Invoice	Amount	Status	Return Access
Apex Construction LLC	1040	2025	INV-0412	$4,800	Overdue	🔒 Locked — payment required
Summit Tech Solutions	1120-S	2025	INV-0414	$6,400	Sent	🔒 Locked — awaiting payment
Green Valley Farms	1065	2025	INV-0408	$3,200	Paid ✓	✓ Return unlocked — client can download
David Chang MD	1040	2024	INV-0409	$1,800	Paid ✓	✓ Return unlocked

Client	Engagement	Total Fee	Advance	Balance	EL Status	Report Status
Harbor View Hotel	Audit FY2025	$18,500	🔒 $9,250 — Unpaid	$9,250	⏳ Awaiting advance	🔒 Locked
Riverside Corp	Financial Review FY2025	$3,200	✓ $3,200 paid	$0	✓ Partner signed EL	✓ Report released

Client	Job Type	Total	Advance	Advance Paid	Balance	Status
Raj Patel LLC	Historical Clean-up Jan 2023–Dec 2024	$3,500	50% = $1,750	✓ Paid	$1,750	In Progress
Westside Dental PC	Custom Setup + First 3 Months	$2,800	25% = $700	⏳ Sent	$2,100	Awaiting Advance

Time LogTrack time on tasks, clients & work types

Hours Today

4.2h

3 entries

Hours This Week

28.6h

vs 40h target

Billable Hours

24.1h

84% billable

Unbilled Value

$4,820

Ready to invoice

▶ Quick Start TimerClick a task to start tracking instantly

Tax Mike R.

1040 Schedule C prep

Apex Construction LLC

0h logged today

Audit Sarah K.

Workpaper B-2 AR confirmations

Harbor View Hotel

2.5h logged today

Acctg Jake T.

Month-end close & bank rec

Bloom Retail Inc.

1.5h logged today

Tax Mike R.

Tax organizer review & 1065 prep

Green Valley Farms

0h logged today

Urgent James M.

PBC follow-up & escalation

Harbor View Hotel

0h logged today

New Client James M.

Onboarding & tax planning call

David Chang MD

0h logged today

Time Log — This Week

Staff	Client	Task / Description	Work Type	Date	Start	End	Duration	Billable	Rate	Amount
MR Mike Roberts	Apex Construction LLC	1040 Schedule C prep — meal deductions review	Tax Prep	Today	9:42 AM	Running...	0:42:17	Billable	$200/hr	$140.57
SK Sarah Kowalski	Harbor View Hotel	Audit workpaper B-2 — AR confirmations alternative procedures	Audit Field.	Today	7:58 AM	10:28 AM	2.5h	Billable	$220/hr	$550.00
JT Jake Torres	Bloom Retail Inc.	Month-end close — bank rec, AMEX reconciliation	Acctg Close	Today	8:00 AM	9:30 AM	1.5h	Billable	$175/hr	$262.50
JM James Miller	Harbor View Hotel	Partner review — workpaper sign-off sections A & D	Review	Today	8:10 AM	9:05 AM	0.9h	Billable	$275/hr	$247.50
LN Lisa Nguyen	Green Valley Farms	March close — categorized all 14 transactions, bank rec cleared	Acctg Close	Today	8:00 AM	8:45 AM	0.75h	Billable	$175/hr	$131.25
MR Mike Roberts	Summit Tech Solutions	1120-S final review & e-file submission	Tax Filing	Mar 22	2:00 PM	3:30 PM	1.5h	Billable	$200/hr	$300.00
SK Sarah Kowalski	Harbor View Hotel	Audit planning — risk assessment & materiality calculation	Audit Planning	Mar 22	9:00 AM	12:00 PM	3.0h	Billable	$220/hr	$660.00
JM James Miller	Internal	Firm admin — subscription review, integrations check	Admin	Mar 22	4:00 PM	4:30 PM	0.5h	Non-Bill.	$275/hr	—
JT Jake Torres	Harbor View Hotel	PBC request tracking — chased items 04, 05, 08 via email + portal	Audit Support	Mar 22	10:00 AM	10:45 AM	0.75h	Billable	$175/hr	$131.25

Billable: 24.1h — $4,820.00

Non-Billable: 0.5h

Total: 28.6h

Weekly Summary by StaffWeek of Mar 23-29, 2026

Staff

Hours by Client

Total

Billable

Value

JM

James Miller

Harbor View 0.9hInternal 0.5h

7.4h

92%

$1,870

SK

Sarah Kowalski

Harbor View 5.5h

8.5h

100%

$1,870

MR

Mike Roberts

Apex 2.7hSummit 1.5h

6.7h

100%

$1,340

JT

Jake Torres

Bloom 1.5hHarbor 0.75h

4.5h

100%

$787

LN

Lisa Nguyen

Green Valley 0.75h

1.5h

100%

$263

Password Vault

🔒 Overview

🔴 Apex Construction

🔴 Harbor View Hotel

🔴 Bloom Retail

🔴 Summit Tech

Firm

🔐 Master VaultLocked

Total Passwords

48

Client-Attached

31

Firm-Wide

17

Breach Alerts

1

🚨 Breach Alert: Apex Construction — QuickBooks login detected in data breach. Change immediately.

Vault Security

AES-256 encryption at rest✓ Active

Zero-knowledge architecture✓ Active

Client-scoped access (staff see only assigned clients)✓ Active

Master vault access logged to Audit Log✓ Active

Passwords — Apex Construction LLC

🚨 QuickBooks login in breach — change immediately!

QB

QuickBooks Online

username: [email protected]

⚠ Found in breach — change password!

IL

Illinois Dept of Revenue

username: APEX_IL_TAX

IRS

IRS e-Services (client account)

username: john.smith.irs

Passwords — Harbor View Hotel

XRO

Xero Accounting

username: [email protected]

FL

Florida Dept of Revenue

username: HARBOR_FL_TAX

Passwords — Bloom Retail Inc.

QBO

QuickBooks Online

username: [email protected]

Passwords — Summit Tech Solutions

XRO

Xero Accounting

username: [email protected]

🔒 Master Vault is Locked. All access attempts are logged to the Audit Log. Master password is never stored — provisioned by Admin only.

🔐

Master Vault Locked

Contains firm-wide IRS, state portals, and Drake Tax credentials

Documents

📄 All Documents

▲ Recently Added

📥 Client Requests11

By Client

🔴 Apex Construction

🔴 Harbor View Hotel

✍ Signed Documents

All Documents

Total Files

847

Uploaded MTD

42

+38%

Awaiting Signature

5

Client Requests

11

File Name	Client	Category	Date	By	Status
📄 HarborView_Workpapers_B2.xlsx	Harbor View Hotel	Workpaper	Today	Sarah K.	In Progress
📄 Apex_1040_2025_Draft.pdf	Apex Construction	Tax Return	Mar 16	Mike R.	Draft
📄 W2_2025_JohnSmith.pdf	Apex Construction	Source Doc	Mar 12	Client	Received
✍ EngagementLetter_Apex_2025.pdf	Apex Construction	Signed	Jan 8	Client	Signed ✓
📄 SummitTech_1120S_2025.pdf	Summit Tech	Tax Return	Mar 15	Sarah K.	Filed ✓
📄 BloomRetail_BankRec_Mar.xlsx	Bloom Retail	Bank Rec	Today	Jake T.	In Review

Recently Added — Last 7 Days

File	Client	Type	Uploaded	By
📄 HarborView_Workpapers_B2.xlsx	Harbor View Hotel	Workpaper	Today 8:47 AM	Sarah K.
📄 Apex_1040_2025_Draft.pdf	Apex Construction	Tax Return	Mar 22	Mike R.
📦 GreenValley_Receipts_Q1.zip	Green Valley Farms	Receipts	Mar 20	Client
📦 MealsReceipts_Mar2025.zip	Apex Construction	Receipts	Mar 18	Client

Open Client Document Requests

Request	Client	Requested	Due	Status
PBC-04 Fixed asset register	Harbor View Hotel	Feb 15	Overdue 36d	Overdue
PBC-05 Revenue contracts	Harbor View Hotel	Feb 20	Overdue 31d	Overdue
HUD-1 Closing Statement	Apex Construction	Today	Mar 28	Pending
W-9 — BuildRight Subs LLC	Apex Construction	Mar 15	Mar 30	Sent to vendor

Documents — Apex Construction

File	Category	Date	Status
📄 Apex_1040_2025_Draft.pdf	Tax Return	Mar 16	Draft
📄 W2_2025_JohnSmith.pdf	Source Doc	Mar 12	Received
✍ EngagementLetter_2025.pdf	Signed	Jan 8	Signed ✓
📦 MealsReceipts_Mar.zip	Receipts	Mar 18	Received

Documents — Harbor View Hotel

File	Category	Date	Status
📄 HarborView_AuditReport_Draft.docx	Audit Report	Mar 22	Draft
📄 HarborView_Workpapers_B2.xlsx	Workpaper	Today	In Progress
✍ EngagementLetter_2025.pdf	Engagement	Mar 18	Awaiting signature

Signed Documents

Document	Client	Signed	KBA
✍ Engagement Letter 2025	Apex Construction LLC	Jan 8, 2026	KBA ✓
✍ Form 8879 / 1120-S	Summit Tech Solutions	Mar 15, 2026	KBA ✓
✍ Form 8879 / 1120-S	Bloom Retail Inc.	Mar 21, 2026	KBA ✓

Document Signing

Awaiting Signature

5

Signed This Month

14

+3

KBA Verified

12

Doc Locks Active

1

Awaiting Signature

Client	Document	Sent	KBA	Doc Lock	Days Open
Apex Construction LLC	Form 8879/1040	Mar 20	Pending	🔒 Invoice unpaid	3d
Harbor View Hotel	Engagement Letter 2025	Mar 18	Verified ✓	Unlocked	5d
Green Valley Farms	Form 8879/1065	Mar 19	Pending	Unlocked	4d
Bloom Retail Inc.	Engagement Letter 2025	Mar 21	Not opened	Unlocked	2d
David Chang MD	Engagement Letter 2025	Mar 22	Not opened	Unlocked	1d

Signed This Month

Client	Document	Signed	KBA	Method
Summit Tech Solutions	Form 8879/1120-S	Mar 15 2:14 PM	KBA ✓	Portal
Bloom Retail Inc.	Form 8879/1120-S	Mar 21 4:05 PM	KBA ✓	Portal
Riverside Corp	Engagement Letter 2025	Mar 8 11:22 AM	KBA ✓	Portal
Raj Patel LLC	Engagement Letter 2025	Mar 10 9:30 AM	KBA ✓	Email link

Cloud Storage

📂 Firm Root

👤 Client Folders148

📊 Apex ConstructionOpen

📄 Templates

🔒 Internal Only

✎ Naming Rules

Cloud Storage — Firm Root

Total Files

2,847

Uploaded MTD

142

+38%

Storage Used

18.4 GB

Shared w/ Clients

847

📂

Clients

148 client folders · auto-created on onboarding · structured by service + year

1,842 files▸

📄

Templates

Engagement letters, organizers, checklists

62 files▸

🔒

Internal

HR, policies, staff documents — Admin only

943 files▸

Client Folders

Each client folder is auto-created on onboarding with a structured hierarchy based on subscribed services. Click any client to explore their folder structure.

📂

Apex Construction LLC

Accounting • Tax • Audit · 34 files · Last updated today

3 services▸

📂

Harbor View Hotel

Accounting • Audit · 28 files · Last updated yesterday

2 services▸

📂

Bloom Retail Inc.

Accounting • Tax · 19 files · Mar 20

2 services▸

📂

Summit Tech Solutions

Tax • Audit · 22 files · Mar 19

2 services▸

📂

Green Valley Farms

Accounting • Tax · 17 files · Mar 17

2 services▸

Client Folders ▸ Apex Construction LLC

Auto-created folder structure for Apex Construction LLC — Accounting (6 subfolders per year with month breakdowns), Tax (returns by year), Audit (workpapers by year). Documents in Unprocessed are auto-renamed on move per the Standard Naming Guide. Reports auto-save from month-end close publish.

📊 Accounting

📄 Tax

✎ Audit

📊 Apex Construction LLC / Accounting Documents — 5 subfolders per year: Unprocessed • To Be Reviewed • Escalations • Completed • Reports • Implementation is standalone (outside year folders)

⚙

Implementation

Setup docs, chart of accounts, integration configs, onboarding materials — shared across all years

Standalone ▼

📂 2026 Accounting Documents ▼

📜

Unprocessed

New client documents — must be empty daily. Rename & move after processing.

Empty daily▸

🔍

To Be Reviewed

Docs needing client review or clarification. Move to Completed once resolved.

▸

⚠

Escalations

Unclear documents moved here. Add question/note, move to Completed once resolved.

▸

✓

Completed

All processed documents. Organised by month, then by statement type. Auto-named on upload.

▸

📊

Reports

P&L, Balance Sheet, Bank Reconciliation — auto-saved on publish from month-end close.

▸

🔒 2025 Accounting Documents 🔒 CLOSED — Dec 31, 2025 ▼

📄 Apex Construction LLC / Tax Documents -- Returns, workpapers, K-1s, extensions by year

📂2025 Tax Year ▼

📄

Returns & Extensions

1040 draft, extension, final filed return

▸

📄

Workpapers

Organizer, Sch C, 4797, K-1 support

▸

✍

Signed Documents

8879 e-sign, engagement letter

▸

🔒2024 Tax Year 🔒 CLOSED — Filed & Accepted IRS Accepted ✓

✎ Harbor View Hotel / Audit Documents — FY 2025 • GAAS Audit

Naming convention: Client — Document Type, Ref#, FY • e.g. Harbor View Hotel — Bank Statement Chase 4521, PBC-01, FY2025

📂 FY 2025 Audit Harbor View Hotel • Dec 31, 2025 • GAAS Audit In Progress ▼

📄

00 — Engagement & Administration

EL, independence, team, prior year, rep letter

5 files ▼

📋

10 — Planning

Materiality, risk assessment, audit program, internal controls

4 of 5 ▼

📤

20 — PBC — Prepared by Client

All documents provided by client — linked to audit workpapers

5 overdue ▼

📑

30 — Workpapers

Lead sheets by section A–H • Tick marks • Reviewer sign-off

4 of 8 signed ▼

⚠

40 — Audit Findings & AJEs

Material weaknesses, significant deficiencies, control deficiencies, adjusting entries

1 MW open ▼

📄

50 — Reporting

Auditor report, management letter, financial statements, GAGAS report

Draft stage ▼

Templates

Template Name	Category	Last Updated	Used
📄 Engagement Letter — Individual Tax	Tax	Jan 2026	34x
📄 Engagement Letter — Bookkeeping	Accounting	Feb 2026	22x
📄 Engagement Letter — Audit	Audit	Jan 2026	8x
📄 Tax Organizer — Individual 1040	Tax	Feb 2026	71x
📄 PBC Request Template	Audit	Jan 2026	5x

Internal FilesAdmin Only

These files are not visible to staff unless specifically shared. Admin-only access.

📂

HR & Payroll

Offer letters, salaries, performance reviews

📂

Firm Policies & QC Manual

QC manual, peer review docs, AICPA standards

📂

Insurance & Legal

E&O policy, LLC operating agreement, engagement templates

🏷 Standard Document Naming

All documents follow the standard: Client Name -- Document Type Statement Month Year. Documents uploaded to Unprocessed are auto-named when moved to their destination folder based on folder path and upload month.

📊 Accounting Documents

Bank StatementApex Construction LLC -- Wells Fargo 111 Bank Statement June 2025

Credit Card StatementApex Construction LLC -- AMEX Business 4400 CC Statement June 2025

Payroll ReportApex Construction LLC -- ADP Payroll Summary June 2025

Loan StatementApex Construction LLC -- Chase Commercial 8812 Loan Statement June 2025

Bank ReconciliationApex Construction LLC -- Bank Reconciliation June 2025

P&L ReportApex Construction LLC -- P&L Report June 2025

📄 Tax Documents

Filed ReturnApex Construction LLC -- 1040 Filed Return 2025

E-Sign AuthorizationApex Construction LLC -- 8879 KBA Signed 2025

📝 Auto-Naming Rules

Upload to Unprocessed → file kept as-is until reviewed

Move to Completed/Month → system prompts for document type, auto-renames using standard format

Publish from Month-End Close → P&L, Balance Sheet, Bank Rec auto-saved to Reports/Year/Month with standard naming

Client Portal Preview

White-labeled portal at portal.provectuscorpadvisors.com — clients cannot see internal notes, time logs, staff assignments, or Pro Desk branding.

PA

Provectus Corp Advisors

Client Portal

John Smith ▼

AC

Welcome back, John!

Apex Construction LLC · Provectus Corp Advisors

Tax year

2025 ▼

⚠ Actions Needed (3)

✍

Sign Form 8879

1040 Individual Return FY2025 · KBA identity required

💲

Pay Invoice INV-0412

$4,800.00 · Tax preparation FY2025 · Overdue 13 days

📄

Upload HUD-1 Closing Statement

Requested by James Miller · For rental property sale Q3 2025

📄 Recent Documents

📄

Apex_1040_2025_Draft.pdf

Mar 16 · Provectus Corp Advisors

Draft

✍

EngagementLetter_2025.pdf

Signed Jan 8, 2026

Signed

📄

INV-0412.pdf

$4,800 · Overdue

Unpaid

💬 Messages

James Miller — Today 9:05 AM

At $1,284 we can take a Section 179 deduction and write it off fully this year. Mike will review when working through the Schedule C.

✓ Your tax return is in progress · Est. completion: April 5, 2026 · Questions? Message your team above.

Reports & Analytics

Revenue MTD

$84,200

+18% vs Feb

Revenue YTD

$214,600

+22% vs last yr

Staff Utilization

84%

Target: 80% ✓

New Clients (Mar)

3

YTD: 11

Revenue

Staff

Clients

Pipeline

OWNERPerformance

6-Month Revenue Trend

Oct

Nov

Dec

Jan

Feb

Mar

Revenue by Service

Tax$38,732 (46%)

Audit$27,786 (33%)

Accounting$17,682 (21%)

Monthly Revenue Breakdown

Month	Tax	Accounting	Audit	Total	vs Prior
March 2026	$38,732	$17,682	$27,786	$84,200	↑ +18%
February 2026	$32,840	$14,960	$23,600	$71,400	↑ +8%
January 2026	$30,120	$13,880	$22,000	$66,000	↑ +12%
December 2025	$21,200	$11,400	$26,300	$58,900	↓ -5%

Staff Utilization — March 2026

James Miller, CPA

43.6h / 47.5h92%

Sarah Kowalski, CPA

41.8h / 47.5h88%

Mike Roberts, CPA

39.9h / 47.5h84%

Jake Torres

34.2h / 47.5h72%

Lisa Nguyen

30.9h / 47.5h65%

New Client Revenue (YTD)

January — 4 clients+$12,400 ARR

February — 4 clients+$8,200 ARR

March — 3 clients (live)+$10,980 ARR

YTD Total — 11 clients$31,580 ARR

Client Type Breakdown

Individual / 104048%

LLC / S-Corp31%

C-Corporation13%

Partnership8%

Tax Pipeline

56

8 overdue

Audit Engagements

5

2 in fieldwork

Acctg Closes

14

Tax Pipeline Summary

Stage	Count	Oldest
New / Not Started	4	Mar 1
Organizer Sent	8	Feb 28
Docs Received — In Prep	14	Feb 15
Manager Review	8	Mar 10
Awaiting 8879	4	Mar 18
Filed ✓	18	—

📊

Firm Performance Dashboard — Owner Only

Revenue, profitability, growth and new client data. Staff members do not have access to this tab.

New Clients (Mar)

3

+3 this month

New Clients (YTD)

11

+22% vs last yr

Avg Revenue / Client

$3,660

+8% vs last yr

Est. Annual Run Rate

$1.01M

↑ Tracking

New Clients This Month

DC

David Chang MD

Individual · Tax · $4,200/yr

New

RP

Raj Patel LLC

LLC · Tax+Acctg · $3,600/yr

New

LB

Lisa & Tom Barrett

Individual · Tax · $3,180/yr

New

Revenue Added (YTD)

January+$12,400

February+$8,200

March (live)+$10,980

YTD Total$31,580

Service Mix

Tax61%

Accounting24%

Audit15%

Profitability (Mar)

Gross Revenue$84,200

Staff Cost (est.)-$48,200

Overhead (est.)-$8,400

Net Profit (est.)$27,600

Users & Team

Total Users

5

Active Now

3

Avg Utilization

84%

This month

Seats Available

5

Pro plan

Staff	Role	Email	Clients	Utilization	Last Active
JM James Miller, CPA PTIN: P01234567	Admin · Partner	[email protected]	All (148)	92%	Online
SK Sarah Kowalski, CPA Senior Auditor	Sr. Auditor	[email protected]	Harbor, Apex, Summit	88%	Online
MR Mike Roberts, CPA Tax Manager	Tax Manager	[email protected]	Apex, Green Valley, Riverside	84%	Online
JT Jake Torres Staff Accountant	Staff Acct.	[email protected]	Bloom, Harbor View	72%	2h ago
LN Lisa Nguyen Staff Accountant	Staff Acct.	[email protected]	Green Valley, Bloom	65%	Yesterday

Roles & Permissions

🔒 All non-admin roles are scoped to assigned clients only. Staff cannot view other clients, invoices, reports, or vault entries outside their assignments.

Permission Matrix

By User

Role Simulator

Feature	Admin / Partner James Miller	Sr. CPA / Auditor Sarah Kowalski	Tax Manager Mike Roberts	Staff Accountant Jake / Lisa
👤 Client Access
View all clients	All 148	Assigned only	Assigned only	Assigned only
Add / remove clients	✓	✗	✗	✗
Edit client contact info	✓	Assigned	Assigned	✗
📊 Accounting
View bank feed & transactions	All	Assigned	Assigned	Assigned
Approve / categorize transactions	✓	✓	✓	Enter only
Lock & close books	✓	✓	✗	✗
Run AI Review & approve findings	✓	✓	✗	✗
Publish reports to client portal	✓	✓	✗	✗
📄 Tax
View & open returns	All	Assigned	Assigned	✗
Prepare & edit returns	✓	✓	✓	✗
Send e-sign request (8879)	✓	✓	✓	✗
E-file returns to IRS	✓	✓	✓	✗
📋 Audit
Access audit workpapers	All	Assigned	✗	View only
Create & edit workpapers	✓	✓	✗	✗
Add findings & sign off	✓	✓	✗	✗
💲 Finance & Billing
View all invoices & revenue	✓	✗	✗	✗
Create & send invoices	✓	✗	✗	✗
Client-assigned vault access	All	Assigned	Assigned	✗
Master vault access	✓	✗	✗	✗
📊 Analytics & Admin
Reports & Analytics (general)	Full	Limited	Limited	✗
Performance tab (revenue, profit)	Owner Only	✗	✗	✗
Audit Log — all entries	Full	Own actions	Own actions	Own actions
User management	✓	✗	✗	✗
Settings & Integrations	✓	✗	✗	✗
Subscription management	✓	✗	✗	✗

JM

James Miller, CPA — Admin / Partner

Full access — sees all clients, all modules, all financial data

Full Access

All 148 ClientsAll ModulesBilling & RevenueMaster VaultPerformance ReportsUser ManagementSettings

SK

Sarah Kowalski, CPA — Sr. Auditor

Assigned to: Harbor View Hotel, Apex Construction, Summit Tech Solutions

✓ Has Access To:

Accounting (assigned clients)Tax (assigned clients)Audit (assigned clients)DocumentsClient PortalClient Vault (assigned)Team & Client ChatReports (limited)

✗ No Access To:

Billing & InvoicesPayments & RevenueMaster VaultPerformance ReportsUser ManagementSettingsOther Clients

MR

Mike Roberts, CPA — Tax Manager

Assigned to: Apex Construction, Green Valley Farms, Riverside Corp

✓ Has Access To:

Tax Module (assigned clients)Accounting (assigned clients)DocumentsE-sign & 8879Client ChatClient Vault (assigned)

✗ No Access To:

Audit ModuleBilling & InvoicesPaymentsMaster VaultPerformance ReportsUser ManagementOther Clients

JT

Jake Torres — Staff Accountant

Assigned to: Bloom Retail Inc., Harbor View Hotel

✓ Has Access To:

Accounting — entry & view (assigned)Documents — upload onlyClient Chat (assigned)Audit workpapers — view only

✗ No Access To:

Tax ReturnsClose BooksE-signBillingVaultReportsUser MgmtOther Clients

LN

Lisa Nguyen — Staff Accountant

Assigned to: Green Valley Farms, Bloom Retail Inc.

✓ Has Access To:

Accounting — entry & view (assigned)Documents — upload onlyClient Chat (assigned)

✗ No Access To:

Tax ReturnsAudit Sign-offE-signBillingVaultReportsUser MgmtOther Clients

🔎

Role Simulator — See exactly what each person sees

Select a team member to preview their navigation and access. Green = accessible, Red = blocked.

Simulate as:

Select a user above to preview their access

Integrations

Connected

5

Available

6

Last Sync

2 min ago

Accounting Software

QBO

QuickBooks Online

Connected · 42 clients · Sync every 6h

Last sync: 2 min ago · 0 errors

Active

XRO

Xero

Connected · 3 clients · Sync every 6h

Active

FW

FreshBooks

Not connected

Tax Software

DRK

Drake Tax

Connected · 2025 season · 56 returns linked

Active

ULT

UltraTax CS

Not connected

PRO

ProSeries

Not connected

Payments & Payroll

STR

Stripe Payments

Connected · Credit, Debit, ACH

Active

ADP

ADP Payroll

Not connected

GUS

Gusto Payroll

Not connected

IRS & e-File

IRS

IRS e-Services

Connected · EFIN: 123456 · TDS enabled

Active

SSA

SSA Business Services

Connected · W-2 filing

Active

IL

Illinois DOR

Not connected · State e-file

<

Payment Processing

STR

Stripe

Connected · Credit, Debit, ACH · 3% fee waived on autopay

Client payment portal · Recurring billing · Instant ACH

Active

CPA

CPACharge

Not connected · IOLTA-compliant · Built for accounting firms

Trust accounting, compliance-safe client payments

ZEL

Zelle

Configured · [email protected] · No fees

Direct bank-to-bank · Instant settlement

Active

ACH

ACH / eCheck (Plaid)

Not connected · Bank-to-bank transfers · 0.8% fee capped at $5

Requires Plaid link for client bank verification

CHK

Check / Mail

Manual · 280 Marin Blvd, Apt 7A, Jersey City, NJ 07302

No fee · 5-7 business days clearing

Manual

Subscription & Billing

P

Professional Plan — Active

$249/month · Next billing April 23, 2026 · Visa ···· 4242

Starter

$99/mo

Up to 30 clients · 3 users

✓Tax & Accounting

✓Client portal & e-sign

✗Audit module

✗AI Review

✗Password vault

Current Plan

Professional

$249/mo

Unlimited clients · 10 users

✓All modules incl. Audit

✓AI Accounting Review

✓E-sign with KBA (8879)

✓Password vault

✓Reports & Analytics

Enterprise

Custom

Multi-office · Unlimited

✓Everything in Professional

✓White-label portal

✓Custom domain

✓SSO / SAML

✓SOC 2 reports

Billing History

Date	Description	Amount	Status
Mar 23, 2026	Professional Plan — March 2026	$249.00	Paid
Feb 23, 2026	Professional Plan — February 2026	$249.00	Paid
Jan 23, 2026	Professional Plan — January 2026	$249.00	Paid

Audit Log

Timestamp	User	Action	Object / Detail	Module	IP Address
Today 10:02 AM	James Miller	Sent portal chat reply	John Smith / Apex Construction	Chat	192.168.1.22
Today 9:22 AM	James Miller	Sent team chat message	#general channel	Chat	192.168.1.22
Today 9:14 AM	System	Email auto-routed	Harbor View → client folder + task	Email	Auto
Today 8:47 AM	Sarah Kowalski	Uploaded workpaper	B-2 AR Confirmations — Harbor View	Audit	192.168.1.24
Today 8:30 AM	Sarah Kowalski	Login successful	Browser: Chrome / Mac	Auth	192.168.1.24
Today 8:12 AM	James Miller	Login successful	Safari / Mac · MFA verified	Auth	192.168.1.22
Mar 19 11:02 PM	System	⚠ Failed login attempt	[email protected] — wrong password (1/3)	Auth	87.240.10.44
Mar 22 4:05 PM	Jake Torres	Approved bank transaction	AMEX #4400 — Bloom Retail	Acctg	192.168.1.30
Mar 21 11:30 AM	Mike Roberts	Sent e-sign request	Form 8879 — Bloom Retail Inc.	Tax	192.168.1.25
Mar 20 2:14 PM	System	E-sign completed & KBA verified	Form 8879 — Summit Tech Solutions	Signing	Auto
Mar 18 9:30 AM	James Miller	Created invoice	INV-0415 — Harbor View — $18,500	Billing	192.168.1.22
Mar 15 3:02 PM	System	IRS ACK received	1120-S Summit Tech — Accepted	Tax	Auto

Client List148 total

Client	EIN	Location	Services	Group Email	Assigned Staff	Status
Apex Construction LLC	45-1234567	Chicago, IL	Tax Audit Acctg	apex-team@	Mike R., Sarah K.	Active
Harbor View Hotel	52-7654321	Miami, FL	Audit	harbor-team@	Sarah K., Jake T.	Active
Bloom Retail Inc.	47-9876543	Dallas, TX	Acctg Tax	+ Set up	Jake T., Lisa N.	Active
Summit Tech Solutions	82-3456789	San Jose, CA	Tax Audit	+ Set up	Sarah K.	Active
Green Valley Farms	31-7654321	Des Moines, IA	Acctg Tax	+ Set up	Lisa N., Jake T.	Active
Riverside Corp	66-1122334	Seattle, WA	Tax Audit	+ Set up	Mike R.	Active
David Chang MD	Pending	Chicago, IL	Tax	+ Set up	James M.	Onboarding

Apex Construction LLC

👤 Overview

📧 Emails

▪ Tasks

💲 Billing

📄 Documents

📝 Notes

💬 Messages

AC

Apex Construction LLC

LLC · Chicago, IL · EIN: 45-1234567 · Since Jan 2020

TaxAuditAccounting apex-team@ ✉

Open Invoices

$4,800

INV-0412 overdue

Open Tasks

7

2 overdue

YTD Billed

$22,400

+18% vs last yr

Contact Info

Primary ContactJohn Smith — Owner

Email[email protected]

Phone+1 (312) 555-0142

Address1247 N Western Ave, Chicago IL 60622

Fiscal YearDecember 31

NAICS236220 — Commercial Construction

Assigned StaffMike R. (Tax), Sarah K. (Audit)

Active Workflows

Tax — 1040 FY2025

Stage: Docs Received · Due Apr 15 · Mike R.

⚠ 8879 locked — invoice INV-0412 unpaid

Accounting — March 2026 Close

Stage: Bank Feed Review · 7 flagged txns

Accounting — February 2026 ✓

Closed & published to portal Feb 28

Emails — Apex Construction

All emails to/from Apex Construction are auto-routed here. No inbox clutter.

From/To	Subject	Date	Auto-Task
John Smith (client)	Schedule C meal deduction question	Yesterday	Task created ✓
John Smith (client)	Rental property sale — docs attached	Mar 20	Task created ✓
James Miller (you)	Replied: Meal deductions 2025	Yesterday	Task auto-closed
John Smith (apex-team@)	March receipts uploaded	Mar 18	Task created ✓

Tasks — Apex Construction

Task	Module	Due	Assigned	Status
1040 prep — Schedule C, Form 4797	Tax	Apr 15	Mike R.	In Progress
Bank rec — AMEX review (7 flags)	Accounting	Today	Sarah K.	In Progress
Send W-9 requests — 3 vendors	Accounting	Mar 30	Jake T.	In Progress
Chase INV-0412 payment	Billing	Overdue	James M.	Overdue
Send Form 8879 e-sign reminder	Tax	Today	Mike R.	Open
Upload HUD-1 for rental sale	Docs	Mar 28	Client	Client action

Billing — Apex Construction

Invoice	Description	Amount	Due	Status
INV-0412	Tax preparation — 1040 FY2025	$4,800	Mar 10	Overdue 13d
INV-0398	Monthly bookkeeping — Feb 2026	$1,200	Mar 1	Paid ✓
INV-0385	Monthly bookkeeping — Jan 2026	$1,200	Feb 1	Paid ✓

Documents — Apex Construction

File	Category	Date	Status
📄 Apex_1040_2025_Draft.pdf	Tax Return	Mar 16	Draft
📄 W2_2025_JohnSmith.pdf	Source Doc	Mar 12	Received
✍ EngagementLetter_2025_Signed.pdf	Signed	Jan 8	Signed ✓

Internal Notes — Not visible to client

Mar 22 — James Miller

Rental property sale in Q3 — need HUD-1, purchase price, improvements. Form 4797 + installment sale analysis. Client mentioned possible 1031 exchange consideration — research deadline.

Mar 18 — Mike Roberts

$1,284 Amazon receipt confirmed as laptop for office manager. Section 179 election recommended. Also note: $8,400 crew meal deductions — 50% limit applies, not 100%.

Feb 15 — James Miller

INV-0412 payment reminder sent. Client says cash flow tight in Q1. Consider payment plan if not resolved by Mar 28.

Messages — John Smith (Apex Construction)

JS

John Smith8:02 AM

Hi James, uploaded all the receipts. Also — sold a rental property in Q3, what do you need?

JM

James Miller8:15 AM

Thanks John! We need HUD-1, original purchase price, and improvement receipts.

Inbox

Inbox3

Sent

Client Folders

■Apex Construction

■Harbor View2

■Bloom Retail

■Summit Tech

■Green Valley

Group Email IDs

✉auto-rules & groups

Apex Construction

John SmithYesterday

Schedule C meal deduction question

John SmithMar 20

Rental property sale — docs attached

John Smith (apex-team@)Mar 18

Receipts uploaded — March expenses

🆕 Auto-routed from [email protected] — James M., Mike R., Sarah K. all notified

Schedule C meal deduction question

John Smith (Apex Construction)Yesterday 5:42 PM

Hi Mike,

Quick question — are the crew meals I pay for on job sites 100% deductible for 2025? We spent about $8,400 on meals this year. Also, I sold a rental property in Q3 — do you need anything specific for that?

Thanks,
John Smith
Apex Construction LLC

Reply to John Smith

Client	Group Email	Members
Apex Construction LLC	[email protected]	James M., Mike R., Sarah K.
Harbor View Hotel	[email protected]	Sarah K., James M., Jake T.

CalendarWeek of Mar 23-29, 2026

March 2026

Upcoming Events

Today 10:30 AM

Client Call — David Chang MD

Today 2:00 PM

Audit Review — Harbor View Hotel

Today 4:30 PM

Team Standup

Mar 25 — DEADLINE

1120-S Tax Filing Deadline

Mar 25 2:00 PM

Green Valley — PBC Review

Mar 27 10:00 AM

Bloom Retail Onboarding Call

Time

SUN
22

MON
23

TUE
24

WED
25

THU
26

FRI
27

SAT
28

Channels

#

#general

#

#tax-team

#

#audit-team

#

#accounting

!

#deadlines2

Direct Messages

SK

Sarah Kowalski

MR

Mike Roberts

JT

Jake Torres

LN

Lisa Nguyen

#

#general

All firm members · 4 online

Monday, March 23, 2026

SK

Sarah Kowalski9:14 AM

Harbor View just sent another urgent email about PBC items. PBC-04 and 05 are now 36 days overdue. Going to escalate directly to their CFO today.

JM

James Miller9:22 AM

Good call Sarah. CC me on the escalation. If they don't respond by EOD we may need to extend the April 30 deadline.

MR

Mike Roberts9:45 AM

Apex Construction organizer is complete 🎉 All docs received. Moving to prep. Draft ready by Mar 28. Note: rental property sale + K-1 pass-through from Green Valley this year.

JM

James Miller10:02 AM

Great work Mike 👏 Also check Section 179 on that $1,284 Amazon laptop — John confirmed it's for the office manager.

JT

Jake Torres10:18 AM

Bloom Retail bank rec done ✓ Found 2 flagged transactions on AMEX. Sending to Sarah for review before I close it.

Active Conversations

AC

Apex Construction

Today 8:42 AM

HV

Harbor View Hotel

Yesterday 3:45 PM

2

BR

Bloom Retail

Mar 20 2:30 PM

ST

Summit Tech

Mar 19 11:30 AM

GV

Green Valley Farms

Mar 17 9:15 AM

DC

David Chang MD

Mar 22 2:30 PM

AC

John Smith — Apex Construction LLC

Portal Chat · SMS +1 (312) 555-0142

Today — March 23, 2026

JS

John Smith8:02 AM

Hi James, uploaded all the receipts into the portal. Also — I sold a rental property in Q3, do you need anything specific for that?

JM

James Miller8:15 AM

Thanks for uploading John! For the rental sale we need: HUD-1 closing statement, original purchase price, and capital improvement receipts. Mike will reach out about Form 4797.

JS

John Smith8:42 AM

Got it. Also — the $1,284 Amazon charge is for the new laptop I bought for our office manager.

JM

James Miller9:05 AM

Good — at $1,284 we can take a Section 179 deduction and write it off fully this year rather than depreciating it. Mike will review when working through the Schedule C.

💬 Portal Chat — client sees this in their portal

Onboarding

Pipeline2

Templates

Client ViewPreview

Onboarding Pipeline

New Lead1

Sarah Johnson

Individual · Tax · Referred

Prospect

JM

EL Sent1

Raj Patel LLC

Business · Acctg+Tax · Mar 18

Awaiting

MR

EL Signed → Route1

David Chang MD

Individual · Tax · Signed Mar 22

▶ Auto-routed on signature:

📊 Accounting → Acctg pipeline

📄 Tax (External) → Organizer

🏠 Tax (Internal) → Books In Prep

📋 Audit → Accepted stage

Routed

JM

Client	Services	Stage	Staff	Days
Sarah Johnson	Tax	New Lead	JM	2
Raj Patel LLC	Acctg+Tax	EL Sent	MR	9
David Chang MD	Tax	EL Signed	JM	5

Onboarding Templates

IND

Individual Tax (1040)

9 steps • EL: Individual Tax EL • Organizer + doc checklist

BIZ

Business Tax + Accounting

12 steps • EL: Business Tax EL + Bookkeeping EL • QBO/Xero setup

AUD

Audit Engagement

11 steps • EL: Audit EL • PBC request list setup

Client Onboarding View — portal.provectuscorpadvisors.com

This is exactly what your clients see when they log in to complete onboarding. Preview and edit all sections below.

🏠

Provectus Corp Advisors

Client Onboarding Portal

Welcome, David! Complete your onboarding below.

✓

Sign Engagement Letter

Completed • Mar 22, 2026

2

Complete Tax Organizer

In progress • 48 of 55 questions

3

Upload Documents

Waiting for organizer completion

New Client Onboarding

Primary Contact → Secondary Contact → Services → Accounting Setup → Engagement Letter

Step 1 of 5

1

Primary
Contact

2

Secondary
Contact

3

Service
Selection

4

Accounting
Setup

5

EL &
Send

👤 Primary ContactRequired — EL Signatory

First Name *

Last Name *

Title / Credentials

Email Address *

Phone

Relationship to Entity

Mailing Address *

Referred By

Assigned Staff

📊 Accounting Services Setup — Enter entity details below. For multiple entities a combined EL will be generated listing all entities as contracted parties; each entity’s scope and fees appear in a separate Annexure.

How many entities for Accounting?

🔍 Audit Services Setup — Configure the type of engagement, entity details, fiscal year-end, and fee. The correct Engagement Letter template (Audit, Review, Compilation, or Single Audit) will be selected automatically and pre-filled.

Engagement Type

🔍

Full Audit

GAAS audit • Reasonable assurance • Opinion on financial statements

📋

Review / Compilation

SSARS • Limited assurance • No opinion expressed

🏫

Single Audit

Uniform Guidance • Federal awards • SEFA • 25% advance

Entity & Engagement Details

Entity Name *

Entity Type

Entity Address (if different from primary contact)

Audit Year(s) & Fees

Fiscal Year-End *

Engagement Fee ($) *

Payment Terms

Advance Required

Advance %

Total Fee

Settings

🏢 Firm Profile

📧 Email Rules

📱 SMS Settings

🔐 Security & MFA

EL Templates

Tax Templates

Audit Templates4

Email Templates18

Onboarding Templates

✨ AI Engine

IRS Tax Codes

Firm Profile

Firm Info

Firm Name

Legal Entity

PTIN

EFIN

State License

Portal & Branding

Portal Domain

Firm Email Domain

Office Address

Primary Color

#2e3192 — Navy

Accent Color

#00a9b5 — Teal

Email Auto-Rules

Rules run on every incoming email. Client emails never hit your personal inbox — they go straight to client folders.

Rule 1 — Client Email Auto-Route

Active

From registered client email → route to client folder + create task for assigned staff

Rule 2 — Reply = Task Complete

Active

Staff replies to client email → linked task auto-marked complete

Rule 3 — Group Email Distribution

Active

Email to group ID (e.g. apex-team@) → all assigned staff notified and routed to client folder

SMS Settings

Twilio Configuration

From Number

Auto-reminder delay

Status

✓ Twilio Connected

SMS Triggers

EL sent — remind client to sign if not opened in 48h Invoice overdue — SMS reminder at 7, 14, 30 days Document request — portal upload reminder Meeting reminder 1 hour before

Security & MFA

Multi-Factor Authentication

Require MFA for all staff logins Require MFA for client portal access Require MFA only for Admin roles

Session & Access Policy

Session timeout

Password policy

IP Allowlist

Authentication Policy

KBA required for all EL signatures Audit log all document access events Lock portal on failed login (3 attempts)

Engagement Letter Templates

Header and footer in every EL are pulled from Firm Profile below. Only client name, address, entity names, dates, fees, and scope are substituted. All legal language is verbatim from your uploaded Provectus DOCX files.

🏢 Firm Profile — EL Header

Legal Firm Name

Brand / DBA

Address Line 1

City, State ZIP

Engagement Partner

Zelle / Payment Email

✍ EL Language & Footer

Default Closing

Governing Law State

KBA Required for Signing

EL Logo Header

6 Templates — Verbatim from your Provectus DOCX files

⇧ Add New Template

1

Bookkeeping Engagement Letter

EL_For_Bookkeeping.docx

📄 Replace

Auto-fills: DATE • ENTITY_NAME • CLIENT_ADDRESS • MONTHLY_FEE • CLEANUP_PERIOD • CLEANUP_FEE

2

Individual Income Tax EL (Form 1040)

Provectus_2024_Individual_Tax_EL.docx

📄 Replace

Auto-fills: DATE • CLIENT_FULL_NAME • CLIENT_ADDRESS • TAX_YEAR • EXHIBIT_1

3

Business Tax EL (1065 / 1120 / 1120-S / 990)

Provectus_2024_Business_Tax_EL_030325.docx

📄 Replace

Auto-fills: DATE • ENTITY_NAMES • CONTACT_NAME • CLIENT_ADDRESS • TAX_YEAR • EXHIBIT_1

4

Financial Review EL

Financial_Review_EL.docx

📄 Replace

Auto-fills: DATE • ENTITY_NAME • CONTACT_NAME • YEAR_END • FEE

5

Audit EL — For-Profit / Non-Profit

Draft_Engagement_Letter_For_Profit.docx

📄 Replace

Auto-fills: DATE • ENTITY_NAME • ADDRESSEE_ORG • YEAR_END • FEE • FEE_50PCT

6

Single Audit EL — Federal / GAGAS

Draft_Engagement_Letter_-_Single_Audit.docx

📄 Replace

Auto-fills: DATE • ENTITY_NAME • CONTACT_NAME • FISCAL_YEAR • FEE • FEE_25PCT

Audit Templates

Customise templates loaded from your Excel files — toggle items, edit text, add lines

⇧ Import Excel

Requirements Templates

📦 PBC Checklist 65

📋 Initial Inquiries 109

🔒 IC Questions 40

⚠ Fraud Inquiry 23

💻 IT Inquiries 28

Financial Statement Templates

🏢 For-Profit (US GAAP)

🎯 Non-Profit (ASC 958)

Engagement Templates

📉 Audit Stages

🔗 TB Account Mapping

↻ Roll-Forward Rules

Email Templates

18 pre-built templates for every client touchpoint. Click ▼ Expand to see subject & body. Click ✎ Edit to customise. Variables like {{CLIENT_NAME}} are auto-substituted on send.

Onboarding & Portal

1

Onboarding — Welcome & Portal Login

Sent when EL is signed and client account is created

2

Engagement Letter — Sent for Signature

Sent when EL is dispatched for KBA signing

3

Engagement Letter — Signed Confirmation

Sent after client signs the EL

4

Portal Login — Account Created

Sent when portal account is provisioned

5

Portal Login — Not Yet Logged In

Auto-sent if client hasn't logged in within 48 hours

Tax Organizer & Reminders

6

Tax Organizer — Sent to Client

Sent when 1040 organizer is dispatched

7

Tax Organizer — 3-Day Reminder

Auto-sent every 3 days for incomplete items

8

Tax Organizer — Completed

Sent when client submits completed organizer

Document & Communication

9

Document Request

Sent when specific documents are needed

Billing & Invoices

10

Invoice — Sent

Sent when invoice is created

11

Invoice — Overdue Reminder

Auto-sent at 7, 14, 30 days overdue

Tax Return Workflow

12

Return — Ready for Review

Sent when return is complete

13

E-Sign — Form 8879

Sent when 8879 is ready for KBA signature

14

Return — Filed Successfully

Sent after IRS acceptance

15

Refund / Balance Due Notification

Sent with refund or balance due info

Planning & Internal

16

Kickoff Call — Scheduled

Sent when kickoff call is scheduled

17

Accounting → Tax Handoff (Internal)

Sent to tax team when books are ready

18

Year-End Tax Planning Checklist

Sent in November/December

Line Item	CY Value	PY Value	On
		2,024
		2,814,161
		100,229,405
		163,039,806
		13,086
		1,172,820
		32,246
		864
		11,078
		267,313,466


		850,465

		163,039,806
		92,300,344
		436,860
		256,627,475


		47
		2,199,953
		8,485,991
		10,685,991
		267,313,466

Line Item	CY Value	PY Value	On
		2,024
		23,950,030
		7,116,185
		361,930
		31,428,145

		10,380,478
		4,505,756
		3,019,204
		1,534,550
		1,490,509
		1,471,978
		1,056,496
		684,968
		12,480
		24,156,419
		7,271,726

		5,624
		-13,363
		-32,250
		-39,989
		7,231,737
		1,829,202
		5,402,535

Line Item	CY Value	PY Value	On

Line Item	CY Value	PY Value	On


		535,220
		285,740
		1,474,474
		70,367
		4,963





		880

		14,558
		1,583,558
		70,367



		675,327
		26,074

Line Item	CY Value	PY Value	On

FS Line Item	GL Accounts (comma-separated)
Cash
Consumer loan receivables, net
Credit builder loans
Affiliate loan